Purchasing Clerk

Reports to: Controller

Salary: Competitive Salary and Benefits

Location: Chicago, IL

WE ARE ACERO

Consistent with the strategic priorities of Acero Schools, the Purchasing Clerk will report directly to the Controller and assist with accounts payable and purchasing functions for the organization. Acero Schools has 12 elementary schools, two high schools and one K-12 school. The Purchasing Clerk directly supports the mission and vision of Acero Schools by assisting the accounting team in delivering the services and fiscal responsibility necessary to sustain the organization over the long term.

JOIN OUR TEAM 

• A team of driven individuals who contribute to, respect and serve in our communities.
• A team who embodies the values of achievement, community, equity, resilience and optimism.

• Review invoices/check requests for appropriate documentation and approval prior to payment. The Purchasing Clerk will route and process as necessary.
• Respond to requests from vendors related to payments and requisitions. 
• Manage the Spendbridge system  with daily reviews and monthly reporting.
• Coordinate with school leadership and teachers on workflow improvements.
• File and maintain accurate records of all processing.
• Exercise discretion and security in order to maintain confidentiality and protect access to electronic accounting and procurement systems.
• Work collaboratively with accounts payable for monthly, closing and quarterly reviews.
• Work collaboratively with the Staff Accountant to review monthly spending. 
• Scan, copy, and file documents received via postal service to the appropriate team members for processing.
• Create, track and manage purchase orders. 
• Believe in our ability to create the future we envision.
• Other duties, responsibilities, and special projects as assigned, including but not limited to filing, checking email addresses, and updating/sourcing vendors for organization. 

• Education: Bachelor’s Degree in Business, Finance, Supply Chain Management or related field (preferred).
• At least one year of prior experience in accounts payable or purchasing role (preferred).
• Experience with journal entries and audit prep (preferred).
• Client focused work ethic with a drive for excellence in work products and outcomes.
• Demonstrated knowledge of accounting concepts, practices, and procedures. 
• Ability to operate technology solutions related to electronic accounting and purchasing systems.
• Previous experience in education and/or a non-profit organization (preferred).
• Proficiency in management accounting software and intermediate Excel and database skills.
• Strong analytical problem solving skills and strong organizational skills.
• Demonstrated ability to work in a fast-paced, high-energy environment.
• Extreme flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate a high level of responsibility and multiple priorities.
• Ability to work effectively in a fluid environment and with a wide range of colleagues.
• Must be authorized to work in the United States (required).

PHYSICAL DEMANDS AND WORKING CONDITIONS

The nature of the work requires an ability to operate standard business office equipment, and the ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Physical demands include the ability to stand, bend, reach high and low, stoop, and walk around the classroom 60% of the day. In addition, candidates must be able to lift and/or push and pull 15 to 20 lbs for short periods of time, and walk up and down stairs several times a day.

Majority of work is performed in a general office environment. Position requires availability for extended hours plus non-traditional hours required to perform job duties. Also requires participation and attendance at organization-sponsored events and meetings.

NOTE: The foregoing list of essential duties and responsibilities is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Acero Schools is committed to a policy of equal treatment for all individuals. Acero Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.

www.aceroschools.org